Program Assistant

Program Assistant

May 21, 20244 min read

Hui Mauli Ola

Program Assistant

Job Description

Click here for the PDF file

Job Title:

Program Assistant


FLSA Non-Exempt

Hourly Wage/Salary:

$21.00 per hour

Organization Overview:

Hui Mauli Ola is a 501(c)(3) non-profit organization committed to the preservation and

promotion of traditional Hawaiian healing practices. Our focus is to nurture the understanding

and appreciation of these traditional arts, ensuring they remain an integral part of community

health and wellness.


The Program Assistant is responsible for providing administrative and logistical support to team

members throughout the planning and implementation of Hui Mauli Ola programs. This role

involves communicating between program participants, contractors, and managerial staff,

maintaining program schedules and assisting with the planning and execution of program events.

The Program Assistant will also assist in processing payments, purchasing supplies, managing

office records, and providing program support to the Program Manager. This role will be

instrumental in ensuring efficient operations, maintaining budget compliance, and supporting

program tasks such as assisting in grant management and data collection.

Duties and Responsibilities:

● Administrative and procurement support for projects, events, and other program


● Managing and organizing office records, including filing and travel arrangements.

● Scheduling appointments, coordinating meetings, reserve spaces for off-site meetings,

takes meeting minutes, and organizes reports.

● Supporting data tracking and reporting for project activities and events.

● Ensuring the security, integrity, and confidentiality of sensitive information.

● Assist in purchasing supplies and equipment as needed, ensuring budget compliance.

● Process, file, and organize purchase receipts, invoices, and expense documents.

● Assist in managing, coordinating, participating and executing special organizational

projects, including grant-related tasks and events.

Hui Mauli Ola - Job Description - Administrative Assistant - 1

● Maintain verbal, email, & messaging communications with Program Director, Program

Manager, and Contractors on meetings or programming updates.

● Managing online resources, including websites and social media.

● Managing the program calendar, including the Program Manager’s schedule, event

schedule, and other important dates.

● Attending staff meetings and development opportunities.

● Supporting program leadership in preparing correspondence with various stakeholders

● Perform additional tasks as may be required by superiors

Position Type and Expectations:

● Part-time position, 20 hours per week.

● A minimum 10 hours of in-office support, and a maximum of 10 hours of remote work.

Minimum Qualifications:

● Two years of experience as a program assistance or in a related field.

● Knowledge of office management procedures and computer literacy.

● Strong written and verbal communication skills.

● Proficient with computer technology, Adobe, and Google software.

● Dependable, proactive, with a high work ethic and ability to multitask in a fast-paced

environment while maintaining attention to detail.

● Strong time management, organizational, communication skills, and problem solving


Preferred Qualifications:

● Active involvement in Hawaiian Healing or cultural practices.

● Proficiency in Hawaiian language and knowledge of Native Hawaiian cultural practices.

● Work experience in the non-profit sector.

Reports to:

Program Manager

Interpersonal Characteristics:

- Demonstrate cultural sensitivity, ability to build positive relationships, encourage

collaboration, ability to facilitate conflicts constructively, maintains composure, and is open to


- Excels in organizing, prioritizing, disseminating information, and conducting follow-ups for

timely completion.

- Ability to effectively, seek appropriate resources when needed to assist in problem resolution

- Demonstrates a commitment to continuous learning and improvement.

Hui Mauli Ola - Job Description - Administrative Assistant - 2

Essential Physical Requirements:

● Ability to perform light physical work, including lifting up to 40 pounds.

Physical Demands and Travel Requirements:

● Involvement in workshop setup and breakdown, and regular travel within Oahu and

neighboring islands for meetings and events.

Licenses or Certifications Required:

● Valid driver’s license and access to a privately-owned vehicle with valid insurance. First

Aid and CPR/AED certification, or willingness to obtain upon hire.


In addition, staff will enjoy the following benefits as an Hui Mauli Ola employee:

● Medical and dental benefits

● Paid holidays, vacation days, and sick days

Application Process:

Qualified applicants are encouraged to send a letter of interest with a current resume, and the

names and contact information (email addresses and direct phone numbers) of 3 professional

references to Jaela Henderson at

An Equal Opportunity Employer

Click here for the PDF file

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Office: PO Box 235344, Honolulu HI 96823


Call (808) 229-6452

Hui Mauli Ola

Empowing People Through Healing

© 2024 Hui Mauli Ola 501(c)(3) organization.